Job Title: Exeter Communities Together Assistant Project Administrator
Reports to: Exeter Communities Together Project Manager
Hours: 16 hours per week, working hours flexible to meet the needs of the service
Salary: £911.93 per month (2 days a week – : £27,358 p.a. pro rata)
Opportunity Type: Temporary, Part Time, until end November 2022 approx.
Location: Exeter, Devon
Posted: 16th June 2022
Closing Date: 27th June 2022
Interviews: 4th or 5th July 2022
Overall purpose of job:
To work under the management of the Exeter Communities Together Manager in such administrative duties as are needed to support the delivery of the objectives of Exeter Communities Together.
Main responsibilities:
Maintaining regular control of the finances, including dividing monies into appropriate ‘pots’ for each member organisation and function. This will be done in consultation with the Project Manager.
- Ensuring overheads, such as telephone and rental are paid regularly and up to date records kept.
- Producing a monthly balance sheet of expenditure, including details of monies paid to member organisations and balances remaining.
- Oversee the volunteer assistants to the Administrator.
- Ensure that all records are kept stored securely; that computers and laptops are password protected and that confidential documents are encrypted.
- Delivering the admin needs of the member organisations of ECT, in relation to the project.
- Arranging for the taking of minutes at directors’ and committee meetings.
- Ensuring that policies are up to date and readily accessible.
- Maintain expenditure record keeping, financial procedures, inventory management and such other administrative/procedural documentation as required.
- Provide administrative support for the Board, Committee, partner groups , volunteers and groups
- Participate and/or take lead roles in some planning groups, events and activities.
PERSON SPECIFICATION
| Essential | Desirable |
| Qualifications: · 2 GCSEs at grade C or above, or demonstrable equivalent experience · Training in Accountancy/and or Bookkeeping to Professional level
| Qualifications: · 5 GCSEs at grade C or above including English and Maths, or demonstrable equivalent experience · Training in equality and diversity
|
| Experience of: · Working in an administrative environment – min. 12 months · Overseeing budgetry management and distribution · Payment of salaries, including National Insurance and tax | Experience of: · Working in a similar role · Supervising staff and volunteers |
| Knowledge and Skills: · Communication skills · IT skills · Keeping accurate accounts and staff records · Written and verbal communication skills · Organisational skills · Understanding of diverse cultures, particularly those relevant in Exeter and the issues facing ECT’s target beneficiaries
| Knowledge and Skills: · Supervisory skills · Experience of bid writing |
| Personal attributes: · Able to work alone or as part of a team · Able to work effectively under pressure · Flexible approach to working hours · Interpersonal skills · Attention to detail
| Personal attributes: · Willingness to deputise |